Every bed, tour and charter — one calendar, never double-booked.
Guesthouses, activity operators, charter skippers and small hotels lose money in the gaps between tools — a booking taken on the phone that never made it onto the OTA calendar, a deposit chased three times, a guest who arrived to a room sold twice. Navigare Tourism puts reservations, resources, payments and your own booking website in a single system, so the calendar is the truth and everyone reads from it.
Small tourism operators juggle a channel manager, a spreadsheet, a card terminal, a website form and a paper diary. Every handover between them is a chance to double-sell a room, miss a deposit, or forget a guest's allergy.
i
Double-bookings cost real money
An availability calendar that lives in three places is a calendar that lies. A single oversell can mean a refund, a relocation and a one-star review that haunts your listing for a year.
ii
Deposits and balances get away from you
"Did they pay the 30%? Is the balance due before or after arrival?" Manual payment chasing burns your evenings and quietly leaks cash through no-shows you never invoiced.
iii
OTA commission eats the margin
Booking.com and Airbnb take 15–18%. Without your own direct-booking website that converts, every reservation is a reservation you rented from a portal.
iv
The data lives in your head
Repeat guests, dietary needs, the couple who come every anniversary — none of it is recorded anywhere you can act on. Each season you start from a blank page.
v
Multiple sites, multiple headaches
Run a guesthouse and a boat-hire and a tours arm? That's usually three logins, three websites and three sets of books that never quite reconcile.
vi
Setup is supposed to take weeks
Most hospitality platforms expect a paid onboarding consultant before you take your first booking. By then the season's started.
HOW NAVIGARE SOLVES IT
One system that actually knows how tourism works.
Built on Odoo Community with our tourism vertical layered on top — reservations, bookable resources, multi-site booking websites, instalment payments and a guided onboarding wizard, all in the all-in monthly price.
The principle: the availability calendar is the single source of truth. A booking taken at the desk, on your own website, or pulled from an OTA all land in the same place — and the moment a slot fills, every channel updates. No spreadsheet, no double-sell, no evening spent reconciling.
SEE IT WORK
One calendar, moving in real time.
The data your guests book against is the data you run the business on — there is no second copy to fall out of sync. Here is exactly how a booking travels through Navigare Tourism, from a guest landing on your site to the payment clearing and the slot locking shut.
01 · One engine
Every kind of stock, one booking engine.
Rooms, pitches, tables, bikes, kayaks, charters, guided tours, classes — Navigare treats them all as bookable resources on a single availability model. Whatever you sell by the night, the hour or the head lives in one place.
One model spans accommodation, hire, activities and tours
Add a new line of business without adding a new system
Every channel reads from the same live availability
One engine, many trades — each orbiting icon is a resource type you can sell.
02 · The model
How your inventory is shaped.
Individual units — Room 1, E-bike A, the 2pm walking tour — roll up into groups that share a capacity, a rate and an availability pattern. Group your identical doubles and the engine can sell "any free double" and pick one for itself.
Price and tax rules attach to the group, not each unit
Seasonal rates, minimum stays and blackout dates per group
Units roll up into groups; capacity and price live on the group, so the engine can offer "any free unit" automatically.
03 · The calendar
The calendar that cannot lie.
Availability is computed in real time from capacity minus confirmed bookings. The instant a guest starts checkout the slot turns held; when payment clears it turns booked. Two guests can never grab the last unit at the same moment — overselling is structurally impossible.
Hourly slots for tours and hire; night-by-night for stays
Short-lived holds during checkout stop the double-sell
Cancellations return capacity to the grid instantly
Live availability — teal free · gold held · rust booked. The grid is the single source of truth.
04 · The journey
From browse to paid, in one guided pipeline.
Every step validates against live availability before it lets the guest move on, so what they see is always genuinely bookable. Watch a booking travel the rail.
A booking taken at the desk, on your site or from an OTA all run this same rail and land on the same calendar.
05 · The money
Deposits, balances and clean cancellations.
Booking and paying are separate acts. Take a deposit now and the balance before arrival, charge in full, or allow pay-on-arrival — your rule, per group. Balance reminders go out automatically, so cash stops leaking through no-shows you never invoiced.
Deposit-plus-balance, pay-in-full or pay-later plans
Automatic balance and pre-arrival reminders
A cancellation releases the slot and can trigger a refund
Built for card and Direct Debit collection via standard providers (where available)
Deposit on booking, balance on your schedule — and a cancellation hands the slot straight back to availability.
06 · Your storefronts
One back office, many branded sites.
Run a guesthouse, a bike-hire and a tours arm? Each gets its own branded direct-booking website on its own domain, yet they all read the same live availability. Keep the commission you would have paid a portal — with OTA channel sync on the roadmap.
A branded site per property or brand, custom domain and TLS
Ready for OTA channel sync (Booking.com, Airbnb, GetYourGuide, Viator) as it rolls out
Publishing never duplicates inventory — one source of truth
One back office fans out to several branded sites — each in sync, no inventory kept twice — with OTA channels on the roadmap.
07 · Setup
Taking real bookings the same afternoon.
The first-run wizard crosses your trade — inn, hire, tours, activities, agritourism, restaurant — with one of seven setup patterns, then generates your groups, rates and a starter website. You refine, you don't build from a blank page.
Seven setup patterns × your industry profile — the generated configuration already speaks your trade.
08 · Under the hood
A booking is never a dead end.
Built on Odoo Community, a reservation flows straight into your commercial documents — a sale order, an invoice, a VAT-ready figure — and the payment reconciles itself. You run bookings with the same tools as the rest of the business. Nothing is re-keyed.
Reservation → sale order → invoice → VAT figure, with the payment reconciled — all in one system.
KEY FEATURES
Everything a small operator needs, nothing they don't.
⛵
Reservations & calendar
One availability calendar across every room, unit and date
Drag-to-book, split stays, group bookings, blocked-out maintenance
Real-time conflict checks — overselling is structurally impossible
Seasonal pricing, minimum stays, last-minute and group rates
Guest history: dietary needs, preferences, special occasions
Automated pre-arrival and post-stay emails
Review prompts sent at exactly the right moment
⚙
Onboarding wizard
First-run wizard sets up resources, rates and your first website
Import existing bookings from a spreadsheet or iCal feed
Built on UK accounting from day one — VAT-ready figures, with optional TOMS
Taking real bookings the same afternoon, not in six weeks
INSIDE THE APP
This is the screen you'll actually run the season from.
Not a brochure — the working calendar and the reservation that pays for itself. Every annotation below is money saved, a double-sell prevented, or a guest who books direct.
Mockup · The booking grid
Rooms down the side, nights across the top — one truth.
A week at the Harbour View Guesthouse. Confirmed stays, a held checkout, and the guard that makes a double-sell impossible.
app.navigare.space/tourism/calendar
NavigareCalendarReservationsGuestsWebsite
①The held block can't be sold twice. The moment a guest starts checkout the slot turns gold for five minutes — no second guest can grab the last room mid-payment.
②You can see the money, not just the dates. Each block shows paid vs deposit-held, so you know at a glance whose balance still needs chasing before arrival.
③The grid refuses an overlap. Drag a booking onto an occupied night and Navigare blocks it on the spot — overselling is structurally impossible, not a discipline you have to remember.
Mockup · The reservation
One reservation, deposit to balance to portal.
The Patel family's three nights — what they've paid, what's due, and the guest portal that speaks their language.
①Deposit and balance are two separate acts. Take 30% now, settle the rest before arrival — the schedule is set per room type, so cash stops leaking through no-shows you never invoiced.
②The balance reminder fired itself. 09:00 the day before due — that's an evening you didn't spend chasing, and a balance that's far less likely to ghost.
③The guest reads it in their own language. A multilingual self-service portal lets guests pay, add a transfer and find their way in — fewer "what time is check-in?" emails, more upsell.
WHO IT'S FOR
Built for the owner-operator, not the chain.
◇
Guesthouses & small hotels
Up to a few dozen rooms, run by the people who own them. Direct bookings, OTA sync, housekeeping and a tidy set of books in one place.
◇
Activity & tour operators
Walking tours, kayak hire, wine tastings, day trips. Time-slotted resources, guide scheduling, group bookings and waivers.
◇
Charter & hire businesses
Boats, bikes, vans, equipment. Availability by unit, deposits, damage holds and turnaround windows that actually block the calendar.
◇
Multi-brand operators
A property, a tours arm and a hire fleet under one roof — several booking sites, one back office, one reconciled set of accounts.
"We stopped double-booking the harbour cottage in week one."
"We were running the guesthouse off Booking.com, a wall planner and my own memory. Within a fortnight on Navigare the calendar was the calendar — phone bookings, the website and the OTAs all in one place. The deposit reminders alone paid for the year."
— Pilot operator · coastal guesthouse & boat hire · South West England
NEW · PACKAGE TRAVEL REGS 2018
Know when you've become a package organiser — before the law decides for you.
Under the Package Travel and Linked Travel Arrangements Regulations 2018, passing a customer's details to a partner and a purchase within 24 hours can create a package — and make you the organiser of the whole trip, liable for insolvency protection and repatriation. Navigare watches for it and tells you which role you are actually in.
Real screenshot — a hand-off + purchase inside 24h, flagged as a package, trader role set to organiser. Live Navigare tenant.
✦Trader-role classification — organiser, retailer or linked-travel facilitator, computed from what the booking actually combines.
✦24-hour linked-booking detector — a partner hand-off plus a purchase within the window flips the booking to a package and you to organiser.
✦Insolvency-protection trust — an independent trustee, with the traveller's money held until they return home.
✦14-day refund, pre-contractual standard information (Schedule 1–3) and the LTA disclosure statement for facilitators.
Tourism & Hospitality — £119/month, all-in.
Software, hosting, hourly off-site backups, UK accounting and support — included. Unlimited listings, one property or operator, your own direct-booking website. Fourteen days free, no card. You'll be taking real bookings the same afternoon.
